As a practice owner in Canada, you might be wondering how to manage vacations for your team. Here are some answers and tips on how to create and implement vacation policies for your staff.
Vacation Time and Pay
Vacation time and pay are the period and the amount of money that you must provide to your staff while they are on vacation. The minimum amount of vacation time and pay that you must provide depends on your province or territory, your staff’s length of service, and their salaries.
Generally, most staff in Canada are entitled to at least two weeks of vacation time and 4% of their salaries as vacation pay for each year of employment. However, some provinces and territories have different rules or provide more vacation time and you should find out what they are for your area.
In addition, you may offer more vacation time and pay than the minimum required by law as part of your employment contracts.
You may schedule your staff’s vacation time at a time that you and they agree on, or that you schedule with at least two weeks notice.
You may pay your staff their vacation pay within 14 days before their vacation begins, during or immediately following their vacation. Alternatively, you can put their 4% vacation pay (or whatever they are entitled to) on each pay throughout the year, which means that when the staff member takes their vacation, you do not need to pay them for the weeks they are entitled to as they have already received their vacation pay in advance.
Exceptions and Special Rules
There are exceptions and special rules that may affect your vacation policies for your staff. You should always check with your provincial or territorial labour standards office for more information and details.
Tips on Creating and Implementing Vacation Policies
Here are some tips on how to create and implement vacation policies for your healthcare practice staff:
- Review the minimum requirements for vacation time and pay in your province or territory and comply with them.
- The most important point is that it is spelled out in writing in the policy manual and that the staff are fully aware of it.
- Keep accurate records of your staff’s vacation time earned, taken, and paid.
- Ensure your staff do not plan for vacations during peak production periods.
- Be flexible and accommodating when possible.
We all love vacations and they are important, so make it work for your team but not at the expense of patient service and care.